DATA PRIVACY NOTICE

1. Your personal data – what is it? Personal data relates to a living individual who can be identified from that data. Identification  can be by the information alone or in conjunction with any other information in the data  controller’s possession or likely to come into such possession. The processing of personal data  is governed by the UK General Data Protection Regulation (the “UK GDPR”) and the Data  Protection Act 2018 (DPA 2018) 

2. Who are we?  The Ashburton & Moorland Mission Community is the data controller (contact details below).  This means it decides how your personal data is processed and for what purposes. 

3. How do we process your personal data? The Ashburton & Moorland Mission Community complies with its obligations under the DPA  2018 and the GDPR by keeping personal data up to date; by storing and destroying it securely;  by not collecting or retaining excessive amounts of data; by protecting personal data from loss,  misuse, unauthorised access and disclosure and by ensuring that appropriate technical  measures are in place to protect personal data. We use your personal data for the following purposes: - 

• To enable us to provide a voluntary service for the benefit of the public in a particular  geographical area as specified in our constitution;
• To administer membership records;  
• To fundraise and promote the interests of the charity;
• To manage our employees and volunteers;
• To maintain our own accounts and records (including the processing of gift aid  applications); 
• To inform you of news, events, activities and services running at The Ashburton &  Moorland Mission Community Appendix II 
• To share your contact details with the Diocesan office so they can keep you informed  about news in the diocese and events, activities and services that will be occurring in  the diocese and in which you may be interested.

4. What is the legal basis for processing your personal data?

•  Explicit consent of the data subject so that we can keep you informed about news, events,  activities and services and keep you informed about diocesan events. 
• Processing is necessary for carrying out legal obligations in relation to Gift Aid or under  employment, social security or social protection law, or a collective agreement;
• Processing is carried out by a not-for-profit body with a political, philosophical, religious or  trade union aim provided:

1. the processing relates only to members or former members (or those who have  regular contact with it in connection with those purposes); and
2. there is no disclosure to a third party without consent.  

5. Sharing your personal data Your personal data will be treated as strictly confidential and will only be shared with other  members of the church in order to carry out a service to other church members or for purposes  connected with the church. We will only share your data with third parties outside of the parish  with your consent. 

6. How long do we keep your personal data? We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your  Parish Records” which is available from the Church of England website  https://www.churchofengland.org/more/libraries-and-archives/records-management-guides Specifically, we retain electoral roll data while it is still current; gift aid declarations and  associated paperwork for up to 6 years after the calendar year to which they relate; and parish  registers (baptisms, marriages, funerals) permanently. 

7. Your rights and your personal data  Unless subject to an exemption under the UK GDPR and DPA 2018, you have the following  rights with respect to your personal data: - 

• The right to request a copy of your personal data which The Ashburton & Moorland  Mission Community holds about you;  
• The right to request that the PCC of The Ashburton & Moorland Mission Community  corrects any personal data if it is found to be inaccurate or out of date;  
• The right to request your personal data is erased where it is no longer necessary for  The Ashburton & Moorland Mission Community to retain such data; 
• The right to withdraw your consent to the processing at any time 
• The right to request that the data controller provide the data subject with his/her  personal data and where possible, to transmit that data directly to another data  controller, (known as the right to data portability), (where applicable) [Only applies  where the processing is based on consent or is necessary for the performance of a  contract with the data subject and in either case the data controller processes the data  by automated means]. 
• The right, where there is a dispute in relation to the accuracy or processing of your  personal data, to request a restriction is placed on further processing; Appendix II
• The right to object to the processing of personal data, (where applicable) [Only applies  where processing is based on legitimate interests (or the performance of a task in the  public interest/exercise of official authority); direct marketing and processing for the  purposes of scientific/historical research and statistics] 
• The right to lodge a complaint with the Information Commissioners Office. 

8. Further processing If we wish to use your personal data for a new purpose, not covered by this Data Protection  Notice, then we will provide you with a new notice explaining this new use prior to  commencing the processing and setting out the relevant purposes and processing conditions.  Where and whenever necessary, we will seek your prior consent to the new processing. 

9. Contact Details To exercise all relevant rights, queries or complaints please in the first instance contact the Team Administrator at admin@moorlandteam.org.uk 

You can contact the Information Commissioners Office on 0303 123 1113 or via email  https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office,  Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.